The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel in Room 106. President Ed Stack called the meeting to order at 7:02 PM. Members in attendance: Ed Stack, Lance Chayet, Tom Radow, Lynn Johnson, David Robinson, Linda Rohrenbach and Kelly Stuhlsatz. Members absent: Jim Black and Mike Solich
Also Present: Kyle Berzina, Association Manager, LCM Property Management.
Others: Two (2) Homeowners were present: John Torrey and Laura Walters.
2.HOMEOWNERS OPEN FORUM AND GUEST FORUM
The following items were discussed at Open Forum: 1) Townhome Roofing.
Jamie Rudisaile, with Alpine Waste, was invited by LCM to present an overview of their Trash Removal services. Jamie discussed recycling, the various containers, appliance pick-ups and answered questions. She left a proposal with pricing with the Board for review and consideration.
Keith Gardner, Councilman with the City of Centennial, closed the last hour of the meeting by providing an update of the City’s projects and programs.
3.COMMITTEE REPORTS
A.Landscape/Irrigation Projects
1.Community Garden/ Landscaping: Lance provided the following activity update:
a.The roof is now on and was provided to the Community at no charge courtesy of Horn Brothers.
b.The Backflow Preventor in the area needs to be fixed and winterized.
B.Communications / Website
1.Kelly informed the Board that a Current Events page has been added. Halloween pictures have also been included on the website. He reported the site is up and running with no issues to report.
4. OUTSTANDING BUSINESS / DISCUSSION / DECISIONS
A.Common Areas
1.Ed updated the Board regarding several inquires about the Association plowing the public streets. After discussing with the City of Centennial, this is not recommended nor a responsibility of the Arapahoe Estates Association.
2.Kyle presented a summary of the grounds bids received to date for the Board’s review. This item was tabled.
3.The Dean’s Irrigation proposal for the repair and winterization of the backflow preventor in the amount of $1,200 was reviewed. A motion was made by Lance, seconded by Tom to approve. LCM would contact Dean’s immediately and obtain a timeframe for completion.
4.The Board discussed the recent bid obtained from AA Fencing for repairs to the Arapahoe Road fencing. It was agreed the Board members could perform these repairs instead.
5.The Board agreed to table the Alpine trash contract proposal for later consideration.
B. Townhome Roofing Proposals
1. Lance provided a historical overview of the roof replacement in the community. The approved roof specifications including type and color.
2. Jon Wagner, a representative from Roofcorp presented an overview of their recent roofing proposal. Roofcorp was the contractor who replaced the Duplex roofs. Jon answered several questions and pointed out some of his recent findings while up on the roof.
2.The roofing bid summary was reviewed in detail. To date, six proposals have been received from the following: 1) Executive Coatings and Contracting, 2) Roofcorp of Metro Denver, 3) Excel Roofing, 4) Jon Walter Roofing, 5) Cedar Valley Exteriors and 6) Browne Construction. Upon review, it was noted two of the contractors prices were nearly half of the others. It was suspected this could be they only bid for one building. LCM will contact these two contractors and confirm their pricing.
3.The Association’s role and responsibility was discussed at length. The Board ultimately decided to have the Association’s attorney respond to several questions pertaining to enforcement and overseeing this replacement.
7.NEXT MEETING DATE AND ADJOURNMENT
The next regular Board Meeting date will be held on Thursday, December 17, 2009, at the Salvation Army Chapel at 7:00 PM.
With no further business to come before the Board, the meeting was adjourned at 8:57 PM.
