ARAPAHOE ESTATES SUBDIVISION

BOARD OF DIRECTORS MEETING

1.         CALL TO ORDER

The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel in Room 106.  President Ed Stack called the meeting to order at 7:13 PM.  Members in attendance: Ed Stack, Lance Chayet, Tom Radow, David Robinson and Kelly Stuhlsatz.   Members absent: Jim Black, Lynn Johnson, Mike Solich and Linda Rohrenbach.

Also Present:   Kyle Berzina, Association Manager, LCM Property Management.

There was no Open Forum discussion.   

A. The August 20, 2009 Board Meeting Minutes-It was motioned by Kelly, seconded by Ed and the motion carried to approve the minutes as written.

1. Tom distributed a September financial report for the Board’s review. The following items were discussed: 1) There is $5,000 allocated for water in September and October, 2) The last payment for Dean’s Irrigation will be posted in October and 3) There is approximately $5,000 available for spring improvements in 2010. It was motioned by Lance, seconded by David and the motion carried to accept the financials into this record.

1.        The following requests were reviewed:

                                                                          i.      Approved. 

                                                                          i.      Sample must be reviewed. Must have ACC Approval prior to painting.

2.        Architectural Review Form – The current Architectural Review Form was discussed.   The Board requested LCM to provide three drafts to Lance for review and consideration. 

1.            Community Garden: Lance provided the following activity update:

a.      Sixty (60) individuals are involved in the Garden project.

b.      Held a harvest party on September 13, 2009

c.      The boulders have been relocated resulting in several divots and presents a trip hazard. Kelly to provide fill dirt.

d.      Terrascapes (RCA) has cut down the weeds per the approved bid proposal. Lance reported they did not address the crab weeds nor did they haul out any of the weeds. Expressed concern about re-germination.

e.      A concern about coyotes in the area was expressed. 

f.        A gift certificate was recently received. This will be used for the planting of a Crab Apple tree.

g.      There is graffiti on the southwest corner of the fencing.

h.      Horn Brothers donated the roof for the storage shed.

1)           Kelly reported the site is updated. He has placed the Community Garden information on the site.   He is currently testing the submittal email and has sent a test email to LCM.   Kelly requested copies of the last two months of Board of Directors minutes to post on the website.   Pictures can also be added to the website.

1.            The Board reviewed the five year water audit information provided by

Denver Water.   The Board requested LCM to contact Denver Water and obtain the upcoming water rates to see if any increase is likely.   The upcoming winterization of the community was also discussed.

2.            The Board and Kyle discussed holding a meeting with Dean’s Sprinkler to review the warranty sprinkler items.

3.            The edging repair and replacement at the Duplexes was discussed.   It was agreed to meet with RCA and review the proposal in detail since many of the edging areas were not addressed.

B. Executive / Working Session

1.            Kyle presented current bids for the Townhome roof replacement.   The Townhome Reserve Account and the responsibilities of the Association in relation to the roofing were reviewed. The Board and Kyle discussed the need to hold an executive session to review the townhome roofing and painting projects.  It was agreed to invite all of the Townhome Owners the Executive Session meeting, tentatively scheduled for September 30, 2009.

C. FY2010 Operating Budget

1.            Kyle informed the Board the preliminary budget work for FY2010 will be beginning next month and encouraged any suggestions or new expense items.

D. HB 1359 – Reserve Policy

1.            The Board reviewed the new House Bill which requires Associations to adopt a policy regarding their reserve plan.   LCM will contact the attorney and request a draft policy for the Board to review.

a.                  School Bus Etiquette

b.                  Radon Testing

8.         NEXT MEETING DATE AND ADJOURNMENT

The next regular Board Meeting date will be held on Thursday, October 15, 2009, at the Salvation Army Chapel at 7:00 PM.   As stated above in New Business, an Executive Session Meeting with the Townhome owners will be held on Wednesday, September 30, 2009.

With no further business to come before the Board, the meeting was adjourned at 9:12 PM.

BY: ________________________                       Date: ____________