ARAPAHOE ESTATES SUBDIVISION

BOARD OF DIRECTORS MEETING

1.         CALL TO ORDER

The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel in Room 106.  President Ed Stack called the meeting to order at 7:06 PM.  Members in attendance: Ed Stack, Jim Black, Lance Chayet, Tom Radow, Lynn Johnson, Mike Solich, David Robinson, Linda Rohrenbach and Kelly Stuhlsatz.   

Also Present:   Kyle Berzina, Association Manager, LCM Property Management.

There was no Open Forum discussion.   

Kyle noted the minutes from the September 17^th, 2009 Board of Directors meeting were not available and would be provided at the next Board of Directors meeting.

4.        FINANCIAL REPORTS

Tom Radow reviewed the financial status of the Association and provided a summary of activity ending September 30, 2009. It was motioned by Jim, seconded by Linda and the motion carried to accept the financials into this record.

The Board discussed meeting at LCM on or around November 18, 2009 to review the Association’s financials in more detail with Kyle and Merle Helfman.   Tom and Ed volunteered to attend the meeting.

Kyle informed the Board there is a current shortfall in the operating account of $3,182.00. It was motioned by Jim, seconded by David and the motion carried to transfer $5,000 to cover expenses.

1.        The following Architectural Review requests were reviewed:

                                                                          i.      Approved as Submitted

1.            The Board discussed the crusher fine path and a plan to include it as a future Reserve expenditure.

2.            Community Garden/ Landscaping: Lance provided the following activity update:

a.      Power has been successfully installed in the community garden.

b.      There will be a party to celebrate the harvest for the garden members.

c.      Kyle reported the backflow preventer in the garden area had a large leak on October 11^th, 2009. The issue was called into LCM’s Emergency Service and the Association’s previous contractor, ACC was contacted and responded to the problem.

d.      The irrigation system was briefly reviewed. 

1)           Kelly reported he has tested the website reporting system.   Test emails have been sent to LCM for verification purposes. He reported the site is up and running with no issues to report.

Courtyard Estates (Grounds / Area of Responsibility / Parking)

1)           Kyle reported he has been monitoring the unauthorized parking of

vehicles in the courtyard alleyway.   He has received numerous complaints about the vehicle parked at the south end of the alley.

2)           Terrascapes has been monitoring the Courtyard grounds.   There has been no irrigation issues to report at this time.

1)           Kyle and the Board reviewed all received grounds maintenance proposals to date. Three bids were received. The Board requested Dean’s Irrigation provide a bid for review.  

1)           The landscaped areas alongside the fence line on Arapahoe Road was discussed in detail. Many of the bidding companies inquired about this maintenance. The Board noted there was an agreement signed by all perimeter owners in 2006 who would be responsible for the areas behind the fencing to the sidewalk. The sidewalk out to Arapahoe Road is the responsibility of CDOT.

1)           Four roofing bids were reviewed.   Linda pointed out the specifications used for these proposals were not correct.    The actual specifications should be in line with the ones used for the recent roofing install for the Duplex Homes.  The roof shingle should be a 50 Year Warranty Shingle rated at 110 m.p.h. and felt rated at 30 #.  It was agreed Linda would provide these details to LCM and rebidding to the vendors would occur.

2)           The process of the roof replacement was discussed in detail. It was motioned by Jim, seconded by Linda to have LCM contact the Association’s attorney to ascertain where the Association stands in its ability to enforcement the roof replacement and establish roofing reserves.

3)           Kyle informed the Board he would obtain additional roof replacement bids. Linda suggested contacting the Duplex owner’s vendor, RoofCorp.   One of the townhome owners, John Torrey, suggested another vendor who recently examined his roof.

4)           The Board suggested LCM compose a letter to the Townhome Owners informing them of the need to replace their roofs and the resulting actions to be taken.

7.         NEXT MEETING DATE AND ADJOURNMENT

The next regular Board Meeting date will be held on Thursday, November 19, 2009, at the Salvation Army Chapel at 7:00 PM.  

With no further business to come before the Board, the meeting was adjourned at 8:57 PM.

BY: ________________________                       Date: ____________