ARAPAHOE ESTATES SUBDIVISION

BOARD OF DIRECTORS MEETING

1.         CALL TO ORDER

The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel in Room 106.  President Ed Stack called the meeting to order at 7:07 PM.  Members in attendance: Ed Stack, Jim Black, Lance Chayet, Tom Radow, Lynn Johnson, Mike Solich, David Robinson, Linda Rohrenbach and Kelly Stuhlsatz.   

Also Present:   Kyle Berzina, Association Manager, LCM Property Management.

Others: Two Homeowners were present, Philip E. Smith and Scott Krawiec.

There was no Open Forum discussion.   

A. The July 16, 2009 Board Meeting Minutes-It was motioned by Jim Black, seconded by Tom Radow and the motion carried to approve the minutes as written.

1. Tom Radow distributed a July financial report for the Board’s review. It was motioned by Jim Black, seconded by David Robinson and the motion carried to accept the financials into this record.
2. Water Savings – Tom reported to date the overall water savings has only been 10%. He reported the July water billing is $4,207. Kyle informed the Board the Denver Water District can perform a water consumption audit for the Association at no charge as well as provide historical usage information for the Board’s reference.

1.        The following requests were reviewed:

A.     6555 South Madison – Exterior Home Painting.

                                                                          i.      Exterior Sample needed on home for Committee review. 

2.        Architectural Review Form – Ed proposed several changes to the existing form such as adding more spaces and a signature line. It was agreed Kyle would update this form and provide samples for the Board to review at the next Board meeting.

1.            Community Garden: Lance provided the following activity update:

a.      All physical improvements are 90% complete

b.      The garden is now producing crops.

c.      Expenditures should be wrapped up in 2-3 weeks.

d.      Mulch has been delivered

e.      24 out of the 26 plots from the original plan have been taken. 

f.        The gate was installed on August 14^th. 

g.      Social awareness. More people are using the park. There have been several organized events over the past seven weeks, including children events such as how to weed and care for plants).

h.      The electrical work was reviewed. There will be a 32 zone, outlet and electrical panel.

i.        There is a proposed storage shed where the three trash cans are currently stored.

1)           Kelly reported the site is up and running with no issues to report.

1.            The Board and Kyle discussed the irrigation concerns in the Courtyard

Estates community and overall ownership of these Common Areas. The Board agreed the replacement of trees would be a Courtyard expense, paid by their reserves.   The other areas would be treated and included as Common Areas.

2.            The present working situation between RCA Landscape and Dean’s

Irrigation was reviewed.   The lack of sufficient water and communication was determined to be the result of the Tract D striping in late July.   A meeting with Dean’s Sprinkler is tentatively scheduled between Ed and Kyle.

B. 2009-2010 Ground Maintenance Bids

1.            The Board and Kyle discussed the irrigation concerns in the Courtyard

   Estates community and overall ownership of these Common Areas.    

   The Board agreed the replacement of trees would be a Courtyard

   expense, paid by their reserves.   The other areas would be treated

   and included as Common Areas.

1.            Kyle presented a draft of a color coded grounds map of the community

areas for review.  Lance also pulled up several filing maps on the website for reference as well.

D. Covenant Violations

1.            The Board requested Kyle to contact the Sheriff’s Department

         regarding the on street trailer parking at 6687 Jackson Court.

2.            It was noted several of the homes need to receive letters for the lack

   of pruning of shrubs and other plant materials that overhang the   

E. Board Review of Proposals

1.   The Board was presented with four proposals from RCA Landscaping

a.         TREE REMOVAL – RCA Landscaping proposal to remove one Juniper and two trees by Courtyard for $600.00. The Board agreed this should be a Courtyard Estates expense and agreed to table this item to a later date.

b.         NATIVE MOWING – RCA Landscaping proposal to clean up identified areas and perform native mowing around Community Garden for $2,360.00. Proposal approval motioned by Jim, seconded by Tom and the motion carried.

c.          DUPLEX EDGING REPLACEMENT  - RCA Landscaping proposal to remove old edging around Building Nos. 6648, 6664, 6678, 6684 and 6698 and install new roll top metal edging for $1,670.00.   Proposal invoice approval motioned by Lance and seconded by Jim and the motion carried.

7.         NEXT MEETING DATE AND ADJOURNMENT

The next regular Board Meeting date will be held on Thursday, September 17, 2009, at the Salvation Army Chapel at 7:00 PM.  

With no further business to come before the Board, the meeting was adjourned at 9:10 PM.

BY: ________________________                       Date: ____________