The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel. President Ed Stack called the meeting to order at 7:20 PM. Members in attendance: David Robinson, Lance Chayet, Jim Black, Lynn Johnston, Linda Rohrenbach and Tom Radow.
Also Present: Virginia Bray, Association Manager, and Kyle Berzina, the new Association Manager effective 7-31-09.
Others Present: See attached list
2.HOMEOWNERS OPEN FORUM
Owner Mike & Cindy Solich asked about the Community Garden and the funding for the garden. Mike questioned the work being done by the new landscape company and that he thinks the old company did better work. Virginia explained that the new company did not get started until May as the decision to contract with them was not approved until then. With all the rain, they were not able to get a dry period to apply weed control; the large mower that mows the greenbelts fell into one of the drainage areas and the mowers they are using until they get their back does not perform the job as well.
3.APPROVAL OF MINUTES
A. June 9, 2009, Board Meeting Minutes-It was motioned by Jim Black, seconded by David Robinson and the motion carried to approve the minutes with two corrections.
4.FINANCIAL REPORTS
June 30, 2009-Tom Radow distributed a June 30th financial report for the Boards review. It was motioned by Jim Black, seconded by Lance Chayet and the motion carried to accept the financials into this record.
Courtyard Estates-Virginia reported that the two accounts that are delinquent have a balance forward that the owner’s dispute. Virginia asked for the Boards approval to write off the balance forward amounts. It was motioned by Jim Black and seconded by Tom Radow to reverse the balance forward for both accounts.
Delinquencies
The Board reviewed the delinquencies.
5. COMMITTEE REPORTS
Architectural
1.3435 E. Euclid Place-Lance reported that the owner has painted a sample of the colors they are using on the house and that the colors are approved. It was motioned by Lance Chayet, seconded by Jim Black and the motion carried to approve the application.
2.3637 E. Euclid Ave.-Virginia reported that the owner has called and asks that no further action be taken regarding the condition of her house and yard as she has hired a landscaper to get the yard back in shape and will have the painting done this summer. She did say she needs assistance in removing the old, damage holiday lights on the outside of her home. Jim Black volunteered to assist her. Kyle will keep in touch with the owner to make sure the work gets done.
B. Landscape/Irrigation Projects
1. Community Garden: Teresa Revitte was not able to attend the meeting so Lance Chayet provided an update on the progress of the Community Garden: All but two of the garden plots have been taken by owners; the children’s plot was planted by some of the 20 children that attended the work day; the split rail fencing has been delivered and the fence will be installed over the weekend of the 18th; an electrician is needed as the previous commitment did not work out; the irrigation has been completed.
Lance reported that a sign of the success of the garden is that a home in Arapahoe Estates has a contract for $580,000.00 which is the highest price paid for a home in Arapahoe Estates.
C. Communications-Web-Kelly was unable to attend the meeting.
6. MANAGERS REPORT
A. Unfinished Business
1.Dean Sprinklers Completion of Irrigation Project-Virginia reported frustration as how Dean Sprinkler has responded to work orders for problems with the system that they installed last year. The irrigation technicians do not know where controllers are as they have not been provided with a map showing the locations. Complaints have been sent to Virginia that water is on during the day or it appears some areas are not getting any water. Dean’s has started the renovation of the last phase of irrigation but has not heard from them as to whether the job is completed. Kyle will set up an appointment with Deans to discuss irrigation issues.
2.Landscape Issues:
a.The Board discussed having the weeds sprayed along the Arapahoe Road fence line. Kyle will arrange for this. Kyle will set up a meeting with RCA, Dean’s Sprinklers, Board members and himself.
b.Backflow Preventer Cages-Kyle will obtain proposals for the cages and installation.
3.Duplex Painting and Roof Estimates-Ed Stack asked Kyle to assist with setting up an appointment with the E. Euclid Ave. townhouse owners to discuss painting and roofing.
B.New Business
1.Community Garden Club Checking Account-Virginia asked if an account has been set up and Jim Black confirmed it has been.
2.Appointment of a Board Member-Mike Solich was asked if he would be interested in being on the Board as there is a vacancy. Mike said that he would and it was motioned by Jim Black, seconded by Tom Radow and the motion carried to appoint Mike Solich to fill the vacancy of Mindy Dunbar.
3.Reserve Policy-The legislature has passed a new law regarding Associations have a Reserve Policy to be included with the SB 100 policies. Virginia recommended the Board approve to have Myra Lansky prepare this policy. It was motioned by Tom Radow, seconded by Lance Chayet to do so and the motion carried.
4. Arapahoe Fence Repairs-Kyle will contact A & Q Quality Fence to come out and perform repairs and maintenance on the fence. This will not be warranty work.
C.Other Communications and Correspondence
1. No Action
7. NEXT MEETING DATE AND ADJOURNMENT
The next regular Board Meeting date will be held on Thursday, August 20, 2009, at the Salvation Army Chapel at 7:00 PM. The meeting will be held in a different room and Kyle will arrange for the key to be picked up.
With no further business to come before the Board, the meeting was adjourned at 9:15 PM.
