The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel. Members in attendance: David Robinson, Kelly Stuhlsatz, Lance Chayet, Jim Black and Tom Radow. Vice President, Jim Black called the meeting to order at 7:10 PM as President, Ed Stack was not available to attend the meeting.
Also Present: Virginia Bray, Association Manager.
Others Present: See attached list
2.HOMEOWNERS OPEN FORUM
Owner, Scott Krawiec, expressed concerns over the low balance in the Reserve Funds and asked how this is going to be addressed. Jim Black suggested that Scott work with a Finance Committee on the budget and reserve funding. Jim asked for volunteers to work on the Committee and David Robinson and Kelly Stuhlsatz volunteered along with Scott Krawiec and Jim Black. Virginia will send the reserve study to Scott by e-mail.
3.APPROVAL OF MINUTES
A. April 16, 2009, Revised Board Meeting Minutes-It was motioned by Lance Chayet to approve the minutes of April 16, 2009, and the motion carried.
B. May 21, 2009, Board Meeting Minutes-It was motioned by Tom Radow to approve the minutes as submitted.
4.FINANCIAL REPORTS
May 31, 2009-Treasurer Tom Radow distributed a Cash Anyalysis of the May 31, 2009 Financials. The Analysis was reviewed and discussed and it was motioned by Lance Chayet to accept the financials into this record.
Delinquencies
The Board reviewed the delinquencies.
5. COMMITTEE REPORTS
Architectural
1.Lance reported that an owner has installed the Gerard Stone Coated Steal Roof but did not submit an application. Virginia will send them an application and ask them to complete and submit. It is a pre-approved product so it will be approved. Virginia informed the Board that a new Solar Law has been passed by the Legislature and that the ACC should prepare guidelines for the Boards consideration so they are in place if owners start to request approval for the installation of solar devices.
B. Landscape/Irrigation Projects
1. Colorado Blvd. and E. Euclid-Jim Black reported that he had inspected the area that a Landscape Improvement proposal has been received for and recommended that the matter be tabled for this year. Jim volunteered to remove the old steal edging that has come up as it is not safe.
2.Community Garden: Teresa reported on the progress on getting the garden started. Some of the thistle was sprayed and some was knocked down during the excavation. Some additional spraying and or other type of removal will need to be done. Deans Sprinkler will be installing the water line next. Then the electrical line will be run. Materials for the fence will be ordered.
3. Russian Olive Trees-Jim recommended that removal be delayed until next year.
C. Communications-Web-
1. Kelley will update the web with the information on the Community Garden Committee Policy and Guidelines.
6. MANAGERS REPORT
A. Unfinished Business
1.Dean Sprinklers Completion of Irrigation Project-Tom Radow has arranged for four payments to Deans Sprinklers for both the Community Garden Irrigation and the remainder of the Common Area Irrigation Upgrades. Payments will be made at the end of June, July, August with the balance at the end of September. June’s payment check will be signed at tonight’s Board meeting. Virginia stated she would have July and Augusts payments cut to sign at the July meeting.
B.New Business
1.Community Garden Club Checking Account-Therese reported that she has checks from Garden participants that need to be deposited and asked if a checking account can be set up. The Board discussed how to set up an account, either to add to current accounts or set up at new one. It was motioned by David Robinson to set up a separate account for the Arapahoe Estates Community Garden, Garden Club and to require two signatures, Board members or designated Club Members and the motion carried. Virginia will provide Tom with the Association’s Federal ID number so that a Board member can open the account.
2.Board Member Resignation-It was motioned to accept Mindy Dunbar’s resignation from the Board and the motion carried.
3.Appointment of a new Board Member. It was agreed that Board members would start a pro active search and that a notice be placed on the Web Site.
4.Appointment of a new Secretary: It was motioned by Jim Black to appoint Lynn Johnson as Secretary of the Board and the motion passed.
5.Speeding on E. Euclid Ave.-The subject of asking for a speed monitor for E. Euclid was discussed. Owners in the community need to contact the City of Centennial to arrange for this.
6.Fence Repairs by Bus Stop-It was reported that there is some fence damaged along the Arapahoe Fence that needs to be taken care of. Weeds need to be sprayed too! Tom asked if it would be under warranty, and no it will be general repairs as the fence was installed in 2004.
7.Arapahoe Road landscape areas between the street and the sidewalk need to have weeds killed. Virginia will arranged for them to be sprayed.
8.Reserve Funding-Kelly Stuhlsatz expressed his concern that the reserve funds will be reduced by the expenditures for the Community Garden much lower than it should be. Kelly motioned that the Board approve to set a minimum amount that should be in the Reserve Fund. The motion did not carry. Instead Board members agreed to discuss this issue during the budget process for 2010 which will start in September.
9.Duplex Landscape Area Improvements-Jim reported that he received an e-mail from Sherry Murrow asking the Boards consideration for owners of duplexes to improve the landscape areas around their buildings. It was motioned by Tom Radow that duplex owners be allowed to submit ACC forms for approval of improvements to the common landscape areas around their buildings and the motion carried.
C.Other Communications and Correspondence
1. No Action
7. NEXT MEETING DATE AND ADJOURNMENT
The next regular Board Meeting date will be held on Thursday, July 16, 2009, at the Salvation Army Chapel at 7:00 PM.
With no further business to come before the Board, the meeting was adjourned at 8:15 PM.
