1.         CALL TO ORDER

 

The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel.  Members in attendance:  Ed Stack, David Robinson, Kelly Stuhlsatz, Lance Chayet, Linda Rohrenbach, Mindy Dunbar, Jim Black and Tom Radow. Lynn Johnson was not able to attend.  Virginia Bray, Association Manager. 

 

Others Present: Therese Revitte, Philip Smith

 

2.         HOMEOWNERS OPEN FORUM

Three owners addressed the Board about the proposed Community Garden, and the decision to not support starting the garden this season. After a lengthy discussion, it was motioned by Lance Chayet, seconded by David Robinson (LC/DR) for the Board to approve the old tennis court area as the designated area for a community garden and the motioned carried (MSC) with six yes votes and two no votes. It was then MSC LD/JB to approve an expenditure of up to $4,600.00 for the excavation of the area this year when funds become available. The estimated cost at this date is $4,600.00.   Dean’s Sprinkler Company will be contacted by Lance to negotiate with Calvin to lower their 2008 proposal to complete the remaining irrigation renovations, expected to cost around $21,000.00. In addition, Calvin will be asked to revise their proposal for renovating the irrigation for the community garden.  

 

3.         APPROVAL OF MINUTES

A. March 19, 2009, Board Meeting Minutes-It was MSC JB/TR to approve the minutes as submitted.

 

4.     FINANCIAL REPORTS

 

1.   Lance reported that the committee has approved the following applications: 

d. 6506 S. Adams Ct.-Paint house in submitted colors, sample painted on the garage door.

 

 B. Landscape/Irrigation Projects

1. Virginia reminded the Board that they have not approved Keesen’s contract for 2009. The Board requested that the contractors re-bid the landscape maintenance minus the irrigation work. Dean Sprinkler is to be contacted to have them bid on providing irrigation maintenance for the season. Bids will be provided to the Board by email if they come in before the next meeting on May 21, 2009. A bid for cages for the backflow preventers will also be requested.  

2. Community Garden-Lance Chayet offered to provide at his expense a small sign for the entrance to the Park from E. Euclid Ave. and Arapahoe Road that would say, Arapahoe Estates Community Garden coming soon. 

C. Communications-Web-Newsletter-Mindy Dunbar asked that another Board member take over the updating the web site as she does not have the time nor energy to continue doing so at this time. Kelly Stuhlsatz offered to take the project on. It was MSC LJ/ DR to accept Kelly’s offer to manage the web site.  

 

 

1.      Courtyard Estates-Virginia reported that she has finally been able to obtain the records for the Courtyard Estates from their management company, but that she and Mike Weiss have not been able to figure out what expenses the CE owners are paying that will be separate from the $76.00 that everyone will be paying. 

2.      Deans Sprinkler Bid-Community Garden-Deans will be contacted to discuss a firm bid for bringing irrigation to the Community Garden. 

3.      Landscape/Irrigation Maintenance Bids

a.         The Board reviewed the bids received for annual landscape maintenance and it was MSC JB/LC to approve the proposal from Metco if their references check out.

b.         Deans Sprinkler Annual Irrigation Maintenance-It was MSC MD/JB to approve the proposal from Deans Sprinkler to maintain the irrigation system separate from the landscape maintenance system.

 

 

 

 

1.      Meeting Schedule for 2009/10-Virginia addressed the Board on the meeting schedule. LCM’s Contract provides six meetings a year and the Association has been meeting eleven times a year for the last couple of years. Board members stated that they believe it is necessary to meet monthly and Lance said that Virginia should be at the meetings to assist them. Virginia will speak with Mike Weiss about continuing meeting monthly. It was also agreed that the third Thursday of the month meets everyone’s schedule for Board meetings and the Salvation Army Chapel has an available room these nights.  

1. No Action

 

The next regular Board Meeting date will be held on Thursday, May 21, 2009, at the Salvation Army Chapel at 7:00 PM. With no further business to come before the Board, the meeting was adjourned at 9:45 PM.

 

BY: ________________________                       Date: ____________