The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel. Members in attendance: Ed Stack, Lynn Johnson, David Robinson, Kelly Stuhlsatz, Lance Chayet, Linda Rohrenbach, Mindy Dunbar and Jim Black. Tom Radow was not able to attend the meeting. Virginia Bray, Association Manager.
Others Present: Therese Revitte, Philip Smith
2.HOMEOWNERS OPEN FORUM
A.Election of Officers-The first order of business was to elect officers for 2009/2010.
It was motioned by Lynn Johnson, seconded by David Robinson, (LJ/DR) and the motion carried (MSC) to elect the following offers for 2009/2010:
President: Ed Stack
Vice President Jim Black
2nd Vice President Lance Chayet
Treasurer Tom Radow
Secretary Mindy Dunbar
The remaining Board members are Members At Large
Therese Revitte provided the Board with a final preliminary budget for the Community Garden: Bids from Dean Sprinkler: $8,000.00; Excavating $8,600.00; metal fence posts and chicken wire $650.00; Therese stated that in order to get started this year, a decision on the funding needs to be made immediately.
Therese will prepare a report for the Annual Meeting.
3.APPROVAL OF MINUTES
A. January 15, 2009, Board Meeting Minutes-It was MSC JB/LJ to approve the minutes as submitted.
4.FINANCIAL REPORTS
January 31, 2009 and February 28, 2009 Financials-Virginia gave the financial report as Treasurer was not at the meeting. It was MSC JB/LJ to accept the financials into the record.
Delinquencies
The Board reviewed the delinquencies.
Invoices were approved and checks were signed by two Board members.
Signature Cards were signed. Tom Radow was not at the meeting so the cards will be dropped off to him for signing.
5. COMMITTEE REPORTS
Architectural
1. Lance reported that the committee has approved the following applications:
a. 6658 S. Cook Way: Removal of old concrete driveway and replacement with non-colored concrete. Approved with the stipulation that a new application must be submitted if they want to color the cement.
b. 6510 S, Adams Ct. Replace the rear deck with the same materials as the first deck.
B. Landscape/Irrigation Projects
1. Virginia reminded the Board that they have not approved Keesen’s contract for 2009. The Board requested that the contractors re-bid the landscape maintenance minus the irrigation work. Dean Sprinkler is to be contacted to have them bid on providing irrigation maintenance for the season. Bids will be provided to the Board by email if they come in before the next meeting on April 16th,
A bid for cages for the backflow preventers will also be requested.
2. Community Garden: The Board discussed the funding of the Community Garden if the project is to be started this year. The Board reviewed the financials to see if funds could be diverted to start the construction of the garden this year. A lengthy discussion was held as the reserve fund does not currently have funds enough for the completion of the turf irrigation project contracted with Dean Sprinkler for this summer. As these funds are not built up yet, the irrigation project will have to be postponed until this Fall. In light of this shortfall, it was MSC MD/DR to table funding of the Community Garden project at this time, The Board expressed their thanks to Theresa for all of the time and expertise she has provided to set up this project, and said they would review the situation as funds become available. Theresa said that she did not know if she would be willing to take on the project nor be able to guarantee that she will have the time it takes to re-contact those residents who have signed up for a garden plot. There were five yes votes and three no votes.
C. Communications-Web-Newsletter-Mindy Dunbar asked that another Board member take over the updating the web site as she does not have the time nor energy to continue doing so at this time. Kelly Stuhlsatz offered to take the project on. It was MSC LJ/ DR to accept Kelly’s offer to manage the web site.
6. MANAGERS REPORT
A. Unfinished Business
1.Courtyard Estates-Virginia reported that she has finally been able to obtain the records for the Courtyard Estates from their management company, but that she and Mike Weiss have not been able to figure out what expenses the CE owners are paying that will be separate from the $76.00 that everyone will be paying.
2.Deans Sprinkler Bid-Community Garden-Tabled
3.Landscape/Irrigation Maintenance Bids-Not all of the bids were in. Tabled for receipt of all bids.
4.Dean’s Sprinkler Bid for Irrigation Renovation-Lance Chayet will contact Dean’s to see if he can negotiate a lower cost for completing the remaining landscape irrigation upgrades.
B.New Business
1.Meeting Schedule for 2009/10-Virginia addressed the Board on the meeting schedule. LCM’s Contract provides six meetings a year and the Association has been meeting eleven times a year for the last couple of years. Board members stated that they believe it is necessary to meet monthly and Lance said that Virginia should be at the meetings to assist them. Virginia will speak with Mike Weiss about continuing meeting monthly. It was also agreed that the third Thursday of the month meets everyone’s schedule for Board meetings and the Salvation Army Chapel has an available room these nights.
C.Other Communications and Correspondence
1. No Action
7. NEXT MEETING DATE AND ADJOURNMENT
The next regular Board Meeting date will be held on Thursday, April 16, 2009, at the Salvation Army Chapel at 7:00 PM. With no further business to come before the Board, the meeting was adjourned at 9:10 PM.
