February 26, 2009

1.                  ESTABLISHMENT OF A QUORUM

Randal Martines called the meeting to order at 7:00 P.M. Virginia Bray confirmed that a quorum was present with 55 owners represented in person or by Proxy.

2.                  PROOF OF NOTICE OF MEETING

Virginia Bray, Association Manager, LCM Property Management confirmed that the Notice of the Meeting, Agenda and a Proxy were mailed to all members by First Class Mail on February 06, 2009.

Randal Martines introduced the Board members that were present, Ed Stack, n, Lance Chayet, Linda Rohrenbach, Lynn Johnson, David Robinson, Mindy Dunbar, Tom Radow and Kelly Stuhlsatz. Randal introduced LCM Association Manager, Virginia Bray.   

      4.         APPROVAL OF 2008 ANNUAL MEETING MINUTES

It was motioned by Jim Black to approve the April 15, 2008 Annual Meeting minutes as submitted, and the motion passed unanimously (MSC). 

5.              PRESIDENTS REPORT

Power Point Presentation by Randal Martines (see attached). Randal presented a report showing the Association’s financial postion, accompolishments and projects planned in 2009/10. Randal asked members to hold their questions until the presentation and Committee Member reports are completed. 

During the last year, Board members worked together to finalize the approval of the Amended Restated Declarations, with Randal personally spearheading the project which, when completed, personally prepared the Certified mailing of the documents to all of the mortgage lenders of properties in Arapahoe Estates. Lance Chayett’s arranged for a title company to search for the lenders of the homes in Arapahoe Estates at no cost to the Association. Board members personally canvased the community to obtain the last of the votes required for approval of the Declarations. As a result of the hard work by Board members, the Associaiton has Governing Documents that meet all of the current laws and are easy to read and understand! 

 Randal reported that he contacted the manager of the ajoining property, the mortuary, and they agreed to haul away any debris that Board volunteers removed from their property adjacent to the townhomes on E. Euclid to S. Colorado Boulevard. Board members cleaned and hauld off couches, trash and plant materials which have collected in this area for years.

Randal reported that his wife and Mrs. Robinson have been improving and maintaining the monument landscape area at S. Colorado Blvd. and E. Euclid Ave.   Landscape improvements have also been started at the monument landscape areas at E. Euclid and Arapahoe Rd. and when funds are available additional improvements will be made. 

1.      Restated and Amended Governing Documents-Randal reported that approval of the Declarations of Covenants and Conditions has been recorded with the Secretary of State along with the inclusion of the six (6) condominium owners who voted unanimously to join the Association. The recorded documents will be available at the Association’s Web Site now that they have been recorded. Owners, realtors and perspective buyers will be able to print the documents.   

6.              FINANCIAL REPORT

Treasurer Tom Radow thanked Randal Martines for his time, expertise and guidance as President of the Association during the extremely productive year. Tom addressed plans to maintain monthly assessments for the next year if at all possible. The irrigation and landscape improvements are the top priority projects and funds are expected to be avialalbe for the remainder of the irrigation project.

7.              COMMITTEE REPORTS

A.                 Web Site Report-Mindy Dunbar reported on web site which she and other Board members are working to improve, including keeping Association information updated regularaly.    

B.                 Landscape Committee: Randal introduced Therese Revitte who has been working on the Communittee Garden Project over the last year. Therese explained how the idea of a CommunityGarden came about. Therese has the Master Gardening designation, and wanted to do something for the community that would bring residents together. During walks around the greenbelt area where the tennis courts she saw an area whose vegetation is struggling and saw the possibility of turning it into a CommunityGarden for Arapahoe Estates members. Therese prepared a presentation to the Board and over the next year, with encouragement from the Board, has sent out a questionairre to all residents; provided a summary of the questionairres, researched the avialability of funds from different sources; submitted a draft of a letter from the Board to Centennial backing the plan; Obtained estimates for the irrigation, fencing, soil and other materials needed for the garden; And prepared a drawing of the layout for the garden which has been shown as part of the presentation tonight.   Therese requestd that Lance Chayet explain how a CommunityGarden can add to the value of homes in Arapahoe Estates. Lance stated that the CommunityGarden would be an attractive assett, one that has added value in other communities. With the removal of the tennis courts, projects that may increase the values of the property are needed in the community.

C.                Architectural Review Committee Report-Lance Chayet provided the number of Architectural Requests that the committee reviewed in 2008/09. The Committee is currently meeting to review all of the Architectural Rules and Guidelines and owners will be sent the completed revision. Lance reported on the roof materials approved for use in Arapahoe Estates over the last year, including a new roof material for use on the duplexes. Eight (8) duplex owners have had their roofs replaced with the new product. Lance encourage owners to submit an Architectural Application before starting any project for the exterior of their homes and property. 

     7.   ELECTION OF DIRECTORS

Randal Martines explained the election process and opened nominations from the floor. Randal informed the members that he has declined to run for re-election.

·        Nominations-Three (3) three-year positions are open. Randal asked for nominations from the floor and Jim Black, Mindy Dunbar, Ed Stack and Therese Revitte announced they would agree to be candidates.  There were no further nominations from the floor and it was moved to close the nominations.

·        Introduction of Candidates-All of the candidates addressed the membership.      

·        Election-A secret ballot was provided to each member and Board members voted the proxies assigned to the Board of Directors.

8.    HOMEOWNERS OPEN FORUM

While ballotts were being counted, members discussed issues they have including the traffic problems on E. Eculid with speeding vehicles. Randal reported on ideas that the Board has discussed, most of which would require the cooperation of the City of Centennial. A question on when snow removal would be ordered was answered by the Board; if 6” or more of snow fell at one time and the forcast for the next three (3) or more days will be 20 degrees or less, then Board members authorized to call the snow removal contractor would contact each other to make a decision on whether to have removal done or not. Membes were encouraged to let their neighbors know if a large storm is projected, to park their vehicles in garages an on their driveways in case plowing is needed. Tom Radow explained that funds allocated to snow removal would be used for that. If funds are not used in one year, the Board will decide whether to include funding for the next year, or to allocate the funds to reserve projects.

Three owners volunteered to count the ballots and the results were presented by Randal Martines. Jim Black, Mindy Dunbar and Ed Stack were elected to the Board for three year terms. 

There being no further business to come before the members, it was MSC to adjourn the meeting at  8:30 P.M.

The next Annual Membership Meeting will be held in March 2010, date and location to be announced.