The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel. Members in attendance: Randal Martines, Ed Stack, Lynn Johnson, Tom Radow, David Robinson, Kelly Stuhlsatz and Lance Chayet. Linda Rohrenbach, Mindy Dunbar and Kelly Stuhlsatz were not in attendance. Also present was Virginia Bray, Association Manager.
Others Present: Therese Revitte and Jim Black
2.HOMEOWNERS OPEN FORUM
Therese Revitte updated the Board on progress for the Community Garden. She reported that since the Association is not a Nom-Profit Corporation, there doesn’t appear to be grants for the Community Garden. Dean Sprinklers has estimated that about $9,600.00 would be necessary to run water to the garden, fence the area, level and add soil. In order to get the project started, a one time assessment would most likely be necessary.
Therese will prepare a report for the Annual Meeting.
3.APPROVAL OF MINUTES
A. November 20, 2008 Board Meeting Minutes-It was motioned by Tom Radow and seconded by Lynn Johnson (TR/LJ) and the motion carried (MSC) to approve the minutes as submitted.
4.FINANCIAL REPORTS
November 30, 2008 - December 31, 2008- Treasurer, Tom Radow gave a financial report. It was MSC TR/LJ accept the financials into the record.
Delinquencies
The Board reviewed the delinquencies.
Invoices were approved and checks were signed by two Board members.
5. COMMITTEE REPORTS
Architectural
1.3796 E. Euclid Ave: Lance Chayet reported that the ACC has approved the Architectural request submitted by the owners to install the approved roof product, Gerard Stone Coated Steel, color, Windsor.
2.6584 S. Madison Ct.: Lance Chayet reported that the ACC has approved the Architectural Request to install the roof product Gerard Stone Coated Steel, color, Canyon.
3. Randal reported that the ACC committee met on January 29th
B. Landscape/Irrigation Projects-Virginia reminded the Board that they have not approved Keesen’s contract for 2009. The Board asked that additional bids be provided for the Board to review. Keesen is to be notified that the Board will not address this issue until March. The Board discussed the trend to remove the copper pipes from back flow preventers by thieves. Virginia will request bids for backflow preventer cages to be installed to prevent them from being vandalized.
C. Communications-Web-Newsletter-Mindy Dunbar was unable to attend the meeting. Mindy will be contacted and asked to send out a newsletter.
6. MANAGERS REPORT
A. Unfinished Business
1.Courtyard Estates-Virginia is to arrange a meeting with the Courtyard’s representative to discuss their budget.
2.Registered Declarations-The Declarations have been recorded. Staff will e-mail the registered cover pages for the Articles of Incorporation and the Declarations and the signature page for the By-Laws so they can be accessible through the web-site. A mailing of these pages will not be done.
3.2009/2010 Budget-No anticipated increase now.
B.New Business
1.Traffic on E. Euclid Street-The traffic situation on E. Euclid from Colorado Boulevard is not being reduced and two vehicles were seen racing on E. Euclid with one going out of control and hitting a tree in a front yard. Board members and owners are encourage to contact Centennial requesting they bring in the speed monitors and consider options to slow the traffic down.
2.Annual Meeting-It was agreed that the Annual Meeting would be held February 26, 2009 in the Salvation Army Chapel at 7:00 PM. Virginia will send Randal the Agenda, Notice and Proxy for his approval to be mailed to all owners. There are three positions on the Board in 2009. Randal Martines announced that he will not be running for the Board. Ed Stack agreed to be a candidate and Virginia will contact Mindy to see if she will be a candidate. Jim Black agreed to run for the Board. Virginia requested that all candidates send in a statement to be included with the Annual Meeting mailing within the next few days.
Randal will prepare a power point presentation and no handouts will be required. Committee Chairs will give reports on the activities of the committees including: Landscape, Web-site, and Architectural Review.
3.Radon Testing-Tom Radow informed the Board members that the radon gas readings in his home are higher than recommended. Tom suggested that owners have their homes tested. Tom asked Virginia if she knows of a company that installs the equipment to filter out the gas. Virginia said she would check with other managers for referrals.
4.Townhomes-Ed Stack will contact the Townhome owners and request that they have a meeting with Board members to discuss a budget for reserves for painting and roofing for their units.
5.Allied Trash Removal-The Board requested a copy of the contract as the service has not been up to par lately.
C.Other Communications and Correspondence
1. No Action
7. NEXT MEETING DATE AND ADJOURNMENT
The next regular Board Meeting date will be held on Thursday, February 26, 2009, at the Salvation Army Chapel, immediately following the Annual Membership Meeting. With no further business to come before the Board, the meeting was adjourned at 8:20 PM.
