The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel. Members in attendance: Randal Martines, Ed Stack, Lynn Johnson, Tom Radow, David Robinson, Kelly Stuhlsatz and Lance Chayet. Linda Rohrenbach was not in attendance but gave Randal Martines her written proxy. Also present was Virginia Bray, Association Manager.
Others Present: See Attached List
2.HOMEOWNERS OPEN FORUM
Therese Revitte updated the Board on progress for the Community Garden. She said she has been working on Letters of Support from the City of Centennial and other community groups. Theresa submitted a draft of a Letter of Support from the Board of Directors for their review and approval. It was MSC MD/DR to approve the signing of the Letter of Support by the Board of Directors.
The question was raised about funding in the Reserves for snow removal. Randal explained the reasoning for budgeting funds for snow removal, which would only be used if extreme conditions were present. The topic will be discussed during the meeting.
3.APPROVAL OF MINUTES
A, September 18, 2008 Board Meeting Minutes-It was motioned by Lynn Johnson and seconded by Mindy Dunbar (LJ/MD) and the motion carried (MSC) to approve the minutes as submitted.
4.FINANCIAL REPORTS
September 30, 2008-Treasurer, Tom Radow gave a financial report. It was MSC LC/ES to accept the financials into the record.
Delinquencies
The Board reviewed the delinquencies. The lot owner whose account has been charged for expenses for the cleaning/mowing of her lot has requested the names and phone numbers of Board members. Randal Martines directed staff to provide her with his name and number. Staff was asked to send a letter to Mr. Akers requesting a copy of the lease with his tenants.
Invoices were approved and checks were signed by two Board members.
5. COMMITTEE REPORTS
Architectural
1. Committee Members-There are additional members of the Architectural Committee who met to discuss changes and additions in the Architectural Approval Process. Members on the committee as of this date are: Chris Tomasi, Randal Martines, Lance Chayet, Jason McKesson, Joy Stack, Larry Barton, Jim Black and Linda Rohrenbach.
2. 6667 S. Jackson Ct. Their request for the installation of a new approved roofing material was approved. Jim Black said that he had not received information about the meeting. Randal said he’ll make sure that Jim is informed for the next meeting and expressed that the committee has new volunteers.
3. Lance Chayet reported that owner requests for roof replacements with approved roofing materials have been approved for Walz and Young.
4. 3526 E. Euclid Avenue-The owners, John and Joyce Smith, need to be sent an Architectural Application for approval of the new roof.
5. 6576 S. Garfield Way-Owner installed a new driveway without an architectural approve. Staff is to send the owner the application and guidelines.
B. Landscape/Irrigation Projects-The Board requested that staff notify Steve at Keesen that all of the irrigation should be shut down asap.
C. Communications-Web-Newsletter-the following topics will be included in a newsletter to go out to owners in their monthly statement mailing:
a. Inform owners that delinquent owners will be listed on the website and in the newsletters when they are reach $200 in past due assessments. This will start November 1, 2008.
b. Inform residents that they should move their vehicles parked in the street to driveways and garages when there is a snow storm to allow the City of Centennials plow trucks to plow properly.
c. Snow removal: In catastrophic snow storms, 8” or more and 20% or less expected for several days, a contractor will be called to clear a lane at each street.
d. Sidewalk Snow Removal-Owners are asked to continue clearing their own sidewalks.
6. MANAGERS REPORT
A. Unfinished Business
1.Restated Amended Governing Documents-Randal reported that Myra Lansky has reported that time is up for mortgage lenders to respond to the Association’s notice of the Amended Restated Governing Documents and that the final changes have been made and the Declarations sent to the Secretary of State for recording. Once the recorded and signed signature pages are received, they will be posted on the Associations website and mailed to owners to replace the colored pages in the Declarations, Articles of Incorporation and By-laws with the recorded and signed white pages.
2.Courtyard Estates-Once the Declarations have been recorded, the Courtyard Estates will become part of the Association with all other their owners agreeing to the incorporation of both Associations.
3.Snow Removal-It was MSC TR/MD to contract for snow removal with Dean Sprinkler on call for contract. David, Lynn and Kelly volunteered to be the contacts for calling in for snow removal when there is 8” or more of snow on the ground and temperatures are expected to be 20% or less for several days.
B.New Business
1.Community Clean-up Day-Randal reported that he has talked to the mortuary manager and he has agreed to clean up the vacant land along Colorado Blvd. A clean up day will be held on Saturday, October 25th at 10:00 am, meeting up at the Strawberry Park parking lot on the north side of E. Euclid. Plastic bags, and beer will be furnished. Lance volunteered a trailer if needed. There are weeds, furniture and junk to be cleaned out along the Associations north boundary from Colorado Boulevard to the back side of the townhomes.
C.Other Communications and Correspondence
1. No Action
7. NEXT MEETING DATE AND ADJOURNMENT
The next regular Board Meeting date will be held on Thursday, November 20 2008, at 6680 S. Garfield Ct. at 7:00 pm. With no further business to come before the Board, the meeting was adjourned at 8:45 PM.
