ARAPAHOE ESTATES SUBDIVISION

BOARD OF DIRECTORS MEETING

MINUTES

August 7, 2008

1.         CALL TO ORDER

The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel.  Members in attendance:  Randal Martines, Ed Stack, Mindy Dunbar, Lynn Johnson, Tom Radow and Linda Rohrenbach. David Robinson, Lance Chayet and Jason McKesson were absent.  Also present was Virginia Bray, Association Manager. 

Others Present:  See Attached List

2.         HOMEOWNERS OPEN FORUM

Therese Revitte updated the Board on responses to the Community Garden Survey, 16% of owners responded, and requested the Boards approval to proceed with obtaining estimates for the cost of irrigation and other items.  The Board agreed to this next step. 

3.         APPROVAL OF MINUTES

July 9, 2008 Board Meeting Minutes-It was MSC MD/LJ to approve the minutes as submitted.

4.     FINANCIAL REPORTS

1. July 31, 2008-It was MSC TR/MD to accept the financials into the record.
2. Delinquencies-The Board reviewed the delinquencies.  No action was taken.   
3. Invoices were approved and checks were signed by two Board members.

5.         COMMITTEE REPORTS                

1. Architectural Applications

1.   Duplex Roof Materials-Duplex owner Chris Tomasi provided the Board with a sample of the Malarky Roof Material, which is similar to the Steel Coated Roofing material approved for the single family homes in the Association.  Chris reported that this material has been agreed on by most of the duplex owners.  A roof contractor has provided an estimate for replacing one half of a duplex and the Malarky material would cost approximately $4,835. 00.  The other approved product, Gerard Steal Coated Metal, would cost between $7,000 and $7500 per unit, which is too expensive for the duplexes.  A contractor has given a guaranteed price if owners sign up to have their roofs replaced.  The cost of steel and transportation are creating daily increase for roofing products and transportation.  The Board asked that the duplex owners meet to approve the product and to decide how they want to fund for the work.  Chris will arrange a meeting for the duplex owners and Virginia will check with the Salvation Army Chapel if they have a room for them to meet.  Randy asked Board members to feel free to attend the meeting.  Everyone will be notified of the date and time.  

 B.  Landscape/Irrigation Projects:

1. Dean Irrigation Renovation Contract:  It was MSC to ratify the electronic of Board approval to pay Dean Sprinklers $40,000.00 to renovate agreed upon sections of the irrigation.    
2. Landscape Renovation Bids for the E. Euclid West landscape entry area and the mount on S. Garfield and E. Euclid Ave.  The Board reviewed all of the proposal, which total approximately $6,000.00. As  the Landscape Other Budget for 2008/09 was $6,500.00, but has been reduced due to the cleanup and replace rock on the drainage banks and a couple other minor expenses, the Board asked Virginia to contact Western Lawn to see if they will reduce their costs.  Virginia will meet with the contractor and will provide the Board with their revised proposal in order to get Board approval on the project electronically.  .

2. Communications-Web Site-Mindy reported that she and Lynn Johnson have been working on learning how to update the web site.  Lorelle Grazis has agreed to work with them.   Randal asked Virginia to provide him with the Web Site information.

6.         MANAGERS REPORT

A.         Unfinished Business

1.      Restated Amended Governing Documents:  Randal reported that they only need a few more consents and the Association owner’s portion of for approval of the Amended Restated Documents will be reached.  The next step is to locate the mortgage holders to send them the CC&R’s for their approval.   Virginia will check with Lance to see if he has a title company that will provide us with mortgage information.  Randal volunteered to organize the information when it is received in order to save legal fees. 

B.    New Business

1.      Dean’s Sprinkler Contract-The contract for $40,000.00 was electronically approved by the Board of Directors.  See Landscape Committee.   

2.      Conference Call for Duplex Roof Materials Vote:  Randal said that he would send an e-mail with the conference call code for a the call a week from next Tuesday.

            C.        Other Communications and Correspondence

1.  No Action

7.         NEXT MEETING DATE AND ADJOURNMENT

The next regular Board Meeting date will be held on Thursday, September 17, 2008, which is a change of day and week for meetings.  With no further business to come before the Board, the meeting was adjourned at 9:15 PM.

BY:________________________                        Date:____________