BOARD OF DIRECTORS MEETING MINUTES

The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the home of Mindy Dunbar, 3383 E Euclid Place. In attendance: Randall Martines, Ed Stack, Lance Chayet, Mindy Dunbar, Lynn Johnson, David Robinson, Linda Rohrenbach and Tom Radow. Unable to attend: Jason McKesson and Virginia Bray, Association Manager

Others present: Marcy Stuhsatz, Jim Black and Scott Krawiec.

ELECTION OF OFFICERS

Officers for the coming year were elected as follows:

President: Randall Martines (MSC: MD/LC)
Vice-President: Ed Stack (MSC: DR/LC)
Treasurer: Tom Radow (MSC: MD/RM)
Secretary: Mindy Dunbar (MSC: LJ/RM)

Lance proposed creating the office of 2^nd vice-president for this year. Duties would include supervising the merger and integration of the 6 townhomes at Euclid and Euclid Place, assisting with obtaining the approval of new documents and spearheading the door to door collection of signed approvals of same. MSC: DR/LR to elect Lance to that position.

MINUTES

As minutes from the last Board meeting are not available due to Virginia’s absence, approval will have to occur at the May meeting. Once approved, those will be posted to the Web site.

HOMEOWNERS OPEN FORUM

Jim Black expressed concern for the commons area grass which has yet to be fertilized and watered since a grounds contract has not been signed. It was agreed that Randall will arrange to have Keesen turn on the water and begin limited watering for the month of May. Further discussion of landscaping needs and contracts will ensue during this meeting.

With the approach of election season, Jim volunteered to remove signs (political or advertising) posted inappropriately or illegally around the neighborhood. The Board appreciates his assistance.

As a point of interest, Jim mentioned that the City of Centennial has cancelled its contract with Arapahoe County to provide street maintenance, including repairs, plowing etc. due to poor performance. These duties are now being handled by several independent contractors

GROUNDS CONTRACTS

LCM obtained 2 additional bids other than Keesen’s. While Groundsmasters was competitive, the price was still three thousand dollars higher. MSC DR/LR to sign the Keesen contract both because of the price and the good quality work they’ve provided over the years. Randy will contact Keesen Wednesday to arrange to sign the contract.

REVISED DOCUMENT PROJECT

It appears from Virginia’s recent email that only 42 homeowners have signed and returned forms approving the by-laws and articles. Marcy Stuhlsatz, who headed the independent review committee, had emailed the Board regarding a number of errors in the documents recently distributed. Randall will work with Marcy to review and confirm those errors then arrange to send a technical change page to each home as soon as possible. Therefore, once the documents are approved, a new set will have to be printed and distributed. March volunteered to proof those before printing. Action was MSC LC/TR.

Lance will obtain a list of owners who have not turned in a signed form and then divide that list amongst the 9 Board members for a door to door campaign.

FINANCIAL REPORTS

Delinquency reports, balance sheets etc. not available. These will therefore be reviewed in May.

ARCHITECTURAL CONTROL

Since the last meeting, 2 requests were submitted and approved; 1 was conditional upon written consent of neighboring homeowners.

LANDSCAPE

Proposal obtained from Arapahoe Acres for a minor re-landscaping of the Colorado Blvd. entry was MSC DR/LC. Cost will run approximated $650. Mindy will confirm that plantings will not exceed 36” where sight line is important and then arrange to have the work done promptly. The Board is very appreciative of the care David’s wife has given this spot over the past few years.

Proposal to replace the railroad ties and stacked rock wall at the Arapahoe entrance was pended until this year’s budget is approved. Cost: approximately $5200.

Sprinkler replacement: Dean’s Sprinkler has already made an initial survey of the property and can complete their estimate as soon as the water is turned on. Keesen also wishes to bid. Mindy will follow up with each. Board wishes to see the bid by tract, of which there are 7, in case we have to replace over a period of several years.

Concomitantly, bids need to be obtained to revamp landscaping on each tract to reduce water consumption yet preserve current usage of and access to the same areas. Mindy, Lynn and Ed will work together to obtain these bids within the next 30 days. We will solicit bids from Keesen and Arapahoe Acres. The goal is to present to our homeowners a complete renovation package, encompassing both a new sprinkler system and an updated landscape design which will reduce our water usage. Water is currently our single largest expenditure, aggravated by a 25 year old sprinkler system.

2008 BUDGET

Randall and Tom will meet within the next week to finalize a budget proposal and to make a recommendation for an assessment increase. It should be noted that no increase occurred last year despite increased charges from all of our vendors. The results will be emailed to Board members as soon as completed.

OTHER BUSINESS

The duplexes are in need of painting. Currently, Linda has 2 bids and will obtain a third within the week. There are funds available and the owners would like this done before the hot weather arrives.

Linda agreed to work with Virginia to propose rules and regulations for our association.

Virginia will be asked to obtain bids for the townhomes so the owners can budget for that project.

NEXT MEETING AND ADJOURNMENT

The next meeting will be held at Randall Martines’ home, 6580 S. Garfield Way, on Tuesday, May 20 at 7:00. In the interim, the board will meet via conference call on Thursday, May 8 at 7:00 to review 3 issues: 2008 budget, 2008 assessment and painting bids for the duplexes.

Meeting was adjourned at 9:15. MSC: MD/DR

Respectfully submitted by Mindy Dunbar, Secretary