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Meeting Minutes>
10/18/07 BOARD OF DIRECTORS MEETING MINUTES
 Jan 4, 2008 --

ARAPAHOE ESTATES SUBDIVISION

BOARD OF DIRECTORS MEETING

MINUTES

 

OCTOBER 18, 2007

 

1.        CALL TO ORDER

 

The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel 3900 E. Arapahoe Road. Board Members in attendance:  Randal Martines, Lorelle Grazis, Ed Stack, Mindy Dunbar, Lynn Johnson. Lance Chayet, Jason McKesson and Linda Rohrenbach were unable to attend. 

 

Others Present:  Owner Scott Krawiec and Virginia Bray, Association Manager.

 

2.   HOMEOWNERS OPEN FORUM

 

Scott Krawiec discussed the budget, reserve study and other items with the Board.

 

3.              APPROVAL OF MINUTES

    

A.    July 26 2007 Board Meeting Minutes-It was motioned by Ed Stack and seconded by Mindy Dunbar (ES/MD) and the motion carried (MSC) to approve the minutes as submitted.

 

4.              FINANCIAL REPORTS

 

  1. July 31, 2007, August 31, 2007 and September 30, 2007-It was MSC LG/MD to accept the financials into the record.
  2. Delinquencies-The Board discussed the delinquent accounts and it was MSC MD/LJ to reverse all $5.00 or less amounts showing on the Aging Report.    
  3. The Board directed staff to send a letter to a delinquent owner informing them that when they pay in full all of their delinquent assessments, fees and legal expenses, they will also be required to pay a year of assessments at the same time. 
  4. 2006/07 Tax Preparation-Tabled for additional bids. 
  5. 2007/08 Budget Worksheets-Tabled.
  6. Invoices were approved and checks were signed by two Board members.

 

5.        COMMITTEE REPORTS

          

    1. Architectural Applications

1.  New Architectural Form and Guidelines-Tabled for draft to come.

 

    1. Landscape-Virginia will obtain a bid for the replacement of the railroad ties at the E. Euclid Ave. and Arapahoe Road area with the same decorative blocks used on the fence pillars.  Virginia will also contact Steve Kattau and Ron at Keesen to inform them of the Board’s concerns.       
    2. Communications-Web Site-Lorelle reported that she has updated the site with what she has and asked Virginia to provide her with missing minutes and financial documents for the web site.   The Board agreed to publish the following financials on the web site under the Approved Minutes heading:  Fund Balance Report, Fund Income Statements, Budget Comparison Report.  Virginia will scan and e-mail them to Lorelle.

 

6.        MANAGERS REPORT

 

A.    Unfinished Business

 

1.     Landscape Renovation Project-Mindy reported that Keesen has not replaced the tree in the green belt behind her house and recommended that Keesen be asked to give the Association a credit for the tree so the Board can purchase and plant another tree.  Mindy expressed concerns about Keesen not getting projects completed in a timely manner and the Board directed staff to hold the current Keesen check until Steve and/or Ron address the Boards concerns.   

2.     Restated Amended Governing Documents-Randal presented the following schedule for meetings with the volunteers for the Restated Documents Committee as follows:

·       Board Meeting 11/29/07-Salvation Army 7:00 pm

·       Board Meeting 12/18/07-Salvation Army 7:00 pm

·       Board Meeting 1/24/07-Salvation Army 7:00 pm

·       Documents Meeting 12/12/07 Salvation Army

·       Documents Meeting   1/12/07 Salvation Army

·       Membership Meeting 1/16/07 Salvation Army

 

3.     2007/08-Budget on Hold.  

 

B.       New Business

       

1.      Owner Restated Amended Documents Committee:  The committee will prepare a questionnaire for owner comments on certain provisions of the proposed documents to be sent out with the November Statement Mailing, which will go out by the 22nd of November.  The goal is to get the questionnaires returned in order for committee to make recommendations to the Board to be presented to the members at an Open Town Meeting January 16, 2008.  A meeting of committee and Board members will be held at Marci’s home on November 14th at 7:00 pm.  The committee is also scheduled for another meeting on December 12, 2007. 

2.     Board Member Attendance:  It was MSC ES/LJ to authorize Randal Martinez to speak to a Board member that has been absent from several meetings. 

3.     Virginia reported that she had a call from Steve Pigott about the possibility of the Townhomes at the corner of E. Euclid Avenue and E. Euclid Place, join the Arapahoe Estates Subdivision.  Mindy will talk to Steve about this and also inform him that the area where the old mail boxes were removed belongs to him, not the Association and that he would be responsible for replacing the grass.  Virginia will talk to Keesen and ask them if they have sod from a job in the area, to fill in this area.  The Postal Service is responsible for the mailboxes and they determined where they were going to move them. 

 

           C.       Other Communications and Correspondence

                      1.  No Action

 

7.        NEXT MEETING DATE AND ADJOURNMENT

          

The next regular Board Meeting will be held on in November 29, 2007 at the Salvation Army Chapel, 3800 E. Arapahoe Road.  There being no further business before the Board, the meeting adjourned at 9:15 PM. 

 

 

BY:_________________________                                                      ___________