ARAPAHOE ESTATES SUBDIVISION

BOARD OF DIRECTORS MEETING

MINUTES

July 26, 2007

1.        CALL TO ORDER

The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel 3900 E. Arapahoe Road. Board Members in attendance:  Lorelle Grazis, Randal Martines, Ed Stack, Linda Rohrenbach, Mindy Dunbar and David Robinson. Lance Chayet, Jason McKesson and Lynn Johnson were unable to attend. Also present was Virginia Bray, Association Manager. 

Others Present:  Owner Scott Krawiec and Virginia Bray, Association Manager.

2.   HOMEOWNERS OPEN FORUM

Scott Krawiec discussed the budget, reserve study and other items with the Board.

3.              APPROVAL OF MINUTES

A.    June 21, 2007 Board Meeting Minutes-It was motioned by David Robinson and seconded by Mindy Dunbar (DR/MD) and the motion carried (MSC) to approve the minutes as submitted.

4.              FINANCIAL REPORTS

1. June 30, 2007-It was MSC LR/LG to accept the financials into the record.
2. Delinquencies-Board President reported on his contact with delinquent owner and submitted one delinquent owners’ check to Virginia Bray to bring their account current.  Lance volunteered to contact the broker for 3406 E. Euclid Place as they are not paying their assessments since the purchased the property, which is up for sale.
3. The Board directed staff to send a letter to a delinquent owner informing them that when they pay in full all of their delinquent assessments, fees and legal expenses, they will also be required to pay a year of assessments at the same time. 
4. 2006/07 Tax Preparation-Tabled for additional bids. 
5. 2007/08 Budget Worksheets-Tabled.
6. Invoices were approved and checks were signed by two Board members.

5.        COMMITTEE REPORTS

1. Architectural Applications

1.  3698 E. Euclid-Approved the deck addition.

2. 6580 S. Garfield Way-Randal Martines submitted his request for approval of the Peak Fence System to replace his wood fence.  It was MSC DR/LG to approve the application.  Randal Martines abstained from the vote.

3.  New Architectural Form and Guidelines-Tabled for draft to come.

2. Landscape-Virginia reported that Keesen has taken care of a couple of the irrigation problem areas.     
3. Communications-Web Site-Lorelle requested that Virginia provide her with missing minutes and financial documents for the web site.     

6.        MANAGERS REPORT

A.    Unfinished Business

1.     Landscape Renovation Project-Mindy reported that a recent walkthrough showed that the path still needs to be completed, some plants need to be replaced and the thistle need to be sprayed.   

2.     Restated Amended Governing Documents-The final draft of the Restated Amended Documents will be mailed to all owners with a notice of a membership meeting to be held August 22^nd, at the Salvation Army Chapel at 7:00 PM.    

3.     2007/08-Budget on Hold.  

B.       New Business

1.     Keesen Irrigation Bids-Virginia reported that she directed Keesen to proceed with renovating two areas of turf that have irrigation problems.  It was MSC DR/ES to ratify approval of the irrigation work.

2.     Duplex Driveway Asphalt Repairs-The Board reviewed the proposal from Asphalt Coatings for repairs and seal coating of the Duplex private driveways.  It was MSC DR/LR to approve the bid.

3.     Mail Kiosk Installation-The Post Office has relocated some of the mail boxes and the ground areas where they were moved from have to be repaired by Keesen.

           C.       Other Communications and Correspondence

                      1.  No Action

8.        NEXT MEETING DATE AND ADJOURNMENT

The next regular Board Meeting will be held in September, 2007 at the Salvation Army Chapel, 3800 E. Arapahoe Road.  There being no further business before the Board, the meeting adjourned at 9:30 PM. 

BY:_________________________                                                      ___________

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