ARAPAHOE ESTATES SUBDIVISION

BOARD OF DIRECTORS MEETING

MINUTES

June 21, 2007

1.         CALL TO ORDER

The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel 3900 E. Arapahoe Road. Board Members in attendance:  Lorelle Grazis, Jason McKesson, Randal Martines, Lance Chayet, Ed Stack, Linda Rohrenbach and David Robinson. Mindy Dunbar and Lynn Johnson were unable to attend. Also present was Virginia Bray, Association Manager. 

Others Present:  Myra Lansky, legal counsel, owner Scott Krawiec and Merle Helfman, LCM Property Management, Arapahoe’s accountant

2.   HOMEOWNERS OPEN FORUM

Homeowner Scott Krawiec had requested to be apart of the 2007/08 budget session and LCM accounting department representative answered questions regarding the proposed budget.

3.            APPROVAL OF MINUTES

A.   April 19, 2007 Board Meeting Minutes-It was motioned by Lorelle Grazis and seconded by David Robinson, (LG/DR) and the motion carried (MSC) to approve the minutes with corrections of board members that were omitted as being present at the meeting.

4.            FINANCIAL REPORTS

1. April 30, 2007-It was MSC to accept them into the record.
2. May 31, 2007-It was MSC to accept the financials into the record.
3. Delinquencies-President Randall Martines addressed the issue of delinquent owners and requested authorization from the Board for him to personally contact delinquent owners in behalf of the Board.  It was MSC LC/LG to accept Randall’s offer to contact delinquent owners.
4. 2006/07 Tax Preparation-Tabled for additional bids. 
5. 2007/08 Budget Worksheets-Tabled.
6. Invoices were approved and checks were signed by two Board members.

5.         COMMITTEE REPORTS

1. Architectural Applications

1. The ACC approved the following applications:

      a.  6586 S. Adams

      b.  6505 S. Garfield Ct.

      c.  6505 S. Adams Ct.

      d.  3363 E. Euclid Place

      e.  6552 S. Cook Way

2.  New Architectural Form and Guidelines-Tabled for draft to come.

2. Landscape-Virginia reported that there are continuing irrigation problems and that Keesen is working on them.     

3. Communications-Web Site-No action.  

6.         MANAGERS REPORT

A.   Unfinished Business

1.    Landscape Renovation Project-A written report from Mindy Dunbar related to the walk through with Steve Kattau, Virginia Bray and David Robinson of the new landscape area was included in the Board packet. 

2.    2.  Restated Amended Governing Documents-All Board members had been sent the first draft of the Amended Restated Governing Documents and were asked to submit questions to Myra Lansky prior to the meeting.  Myra answered the questions she had received as she went over each of the three documents.  Myra will incorporate Board members recommendations in the 2^nd draft and the revision will be e-mailed to Virginia to forward to Board members to review.  The Board will meet on July 26, 2007 to discuss the 2^nd draft.  If the Board agrees on the 2^nd draft, Myra will be notified and will send the final documents to be copied and mailed to all owners, along with a summary of the most important articles and the ballot for the voting of the members.  A Special Membership Meeting will be held on Tuesday, August 7, 2007 at 7:00 PM.  Myra Lansky will attend to answer member’s questions and to explain the voting process.  Randall Martines asked Board members to take the time to go over the 1^st draft and to be prepared to discuss the changes they have requested which will be incorporated into the 2^nd draft so the Board can vote on the final documents.  LCM staff will prepare and mail the final documents to all owners as soon as the final draft has been completed.   

3.    2007/08-Budget –Merle Helfman, LCM Property Management accountant for the Association, went over each line item on the proposed budget and answered questions from owner Scott Krawiec and Board members.  The budget will not be finalized until after the voting is completed on the Amended Restated Governing Documents.  

B.        New Business

1.    Duplex Landscape Extras-Keesen is in the process of completing the landscape projects approved last fall but were delayed due to the hard winter.

2.    Euclid Street Parking Issues-Randall reported that he had talked to Centennial and they have already initiated a community parking permit process for the area around Arapahoe High School.  Randall will continue to address the issue in order for Centennial to set up a system for the Arapahoe Estates neighborhood.

3.    Signs for Members Meetings-Virginia will check into the purchase of sandwich signs with meeting information to be set at both entrances to Arapahoe Estates to get better participation in the membership meeting on August 7, 2007.

4.    Board members provided Virginia with homes that need to be sent a violation notice for not taking care of their landscape.

5.    Empty Lot on E. Euclid Ave.-The owners of the lot did not respond to the request to promptly cut the weeds so the Association arranged for a contractor to do so and the owners will be billed for the expense.

6.    Water Board-Virginia provided Scott Krawiec the name of an owner in Arapahoe Estates that is on the Arapahoe Estates Water Board and will send Scott a copy of the Association’s Reserve Study.

7.    Duplex Driveway Asphalt Repairs-Virginia reported that she has requested bids for this work, but the contractors have been slow responding.

            C.        Other Communications and Correspondence

                        1.  No Action

8.         NEXT MEETING DATE AND ADJOURNMENT

The next regular Board Meeting will be held on Thursday, July 26, 2007 at the Salvation Army Chapel, 3800 E. Arapahoe Road.  There being no further business before the Board, the meeting adjourned at 9:30 PM. 

BY:_________________________                                                         ___________

                                                                                                                        Date