ARAPAHOE ESTATES SUBDIVISION

BOARD OF DIRECTORS MEETING MINUTES

October 19, 2006

1.         CALL TO ORDER

The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel 3900 E. Arapahoe Road. Secretary Mindy Dunbar called the meeting to order at 7:10 PM.

Board Members Present:    David Robinson, Mindy Dunbar, Peggy Kent, Randal Martines, Lorelle Grazis and Ed Stack. Also present was Virginia Bray, Association Manager.   Lynn Johnson, Lance Chayet and Jason McKesson were not able to attend the meeting. 

Becky Lennon-Past Centennial Council member Becky Lennon addressed the Board on the vote for 2A to allow Centennial to retain revenue collected through existing taxes, fees & fines by exempting the City from TABOR revenue restrictions through the year 2013. 

2.   HOMEOWNERS OPEN FORUM

3.  APPROVAL OF MINUTES

A.   August 17, 2006-It motioned by Randal Martines and seconded by Ed Stack (RM/ES) and the motion carried (MSC) to accept the minutes as submitted.

4. FINANCIAL REPORTS

1. August 31, 2006, it was MSC RM/PK to accept the financials into this record.
2. September 30, 2006 – It was MSC RM/MD to accept the financials into the record. 
3. Delinquencies-The Board reviewed the delinquencies and it was MSC RM/DR to have the attorneys file Intent to Foreclose on 6694 S. Jackson Court.  
4. Review Invoices and Sign Checks-Completed.

5. COMMITTEE REPORTS

A.   Architectural-

1.    Lorelle requested a copy of the Architectural Form that has been used prior to the web site being set up.  Staff will send the application by E-mail.  Lorelle reported that she has put information on the web site for owners to provide contractors that have done good work for them. 

2.    6582 S. Madison-ACH request

B.  Landscape

1. See unfinished business.

6.  MANAGERS REPORT

A.   Unfinished Business

1. Fence Replacement Project:

a.      Fence Line tree sucker removal.  Keesen submitted a bid for $210.00 to remove the suckers along the Arapahoe Road fence between the road fence and the owners’ 8’ fences.  It was MSC to approve the bid from Keesen.

b.       No action regarding trees on the Arapahoe Road fence line behind 3658 E. Euclid. No further information has been provided to Virginia. 

2. Landscape Renovation Project for West Park area and tennis court.  At the last Board meeting, the Board authorized Randal Martines to act in the Boards behalf in negations with Keesen Landscape for the landscape renovation project and tennis court removal.  Board members approved the final quote from Keesen by E-mail for $62,000.00.  It was MSC RM/LG to ratify the Board’s approval of the contract with Keesen for $62,000.00.  The Board thanked Randal and Mindy for their hard work on this project. 
3. Duplex Landscape Improvements-Keesen Bid-It was MSC MD/LG to approve b and c on the bid for work at 6618 E. Euclid and 6590 Madison Court, from Keesen dated September 29^th for $340.00 and to have Keesen hold on a. as the board would like trees planted in this area.  The board agreed to have two 1 ½ “– 2” Hawthorn Trees in this area in front of 6618 E. Euclid.   

B.        New Business                                 

                 1. Restated Amended Governing Documents-Randal addressed the Board on the need to update the Association’s documents so that the Board is able to do their job.  Staff will obtain bids from several legal firms for this project and the next Board meeting will primarily address this issue.

                  2.   City of Centennial Issues-The Board members discussed problems that they are having with the City of Centennial in getting Public Works Department to respond to resident calls.  It was suggested that Lorelle put information on contacting Public Works, Code Enforcement and the new Centennial representatives on the web site.  Peggy provided the following information:

a.  Code Enforcement -303-654-3400

b.  Sue Bosier Council Ward II-303-754-3404-sboxier@centennialcolorado.com

c.  Bart Miller -303-754-3359-bmiller@centennialcolorado.com

                 3.  Strawberry Park Commercial Building Parking Issues:  Residents in the townhouses, duplexes and the single homes on the east end of E. Euclid are complaining about the employees and visitors to Strawberry Park office parking along E. Euclid Avenue at S. Jackson Ct.  It has been reported that the business office is charging for parking in their lot on the east end of the townhouses.  Staff will contact the business park manager to see what can be done.  Residents will also be requested to contact their City Council representatives to complain.

7.         OTHER CORRESPONDENCE AND COMMUNICATIONS

No Action

8.         NEXT MEETING DATE AND ADJOURNMENT

The next regular Board Meeting will be held on Monday, November 13, 2006 at the Salvation Army Chapel, 3800 E. Arapahoe Road.  There being no further business before the Board, the meeting adjourned at 8:45 P.M.

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Board Member                                                                                              Date