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Meeting Minutes and Financials>
BOARD OF DIRECTORS MEETING MINUTES
Aug 17, 2006 --
ARAPAHOE ESTATES SUBDIVISION
BOARD OF DIRECTORS MEETING MINUTES
August 17, 2006
1. CALL TO ORDER
The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel 3900 E. Arapahoe Road. President Lynn Johnson called the meeting to order at 7:10 PM.
Board Members Present: Lynn Johnson, David Robinson, Mindy Dunbar, Lance Chayet, Peggy Kent, Randall Martines and Jason McKesson. Also present was Virginia Bray, Association Manager. Lorelle Grazis and Ed Stack were not able to attend the meeting.
Others present: Mr. and Mrs. Larry Barton
2. HOMEOWNERS OPEN FORUM
Larry Barton addressed the Board on his request to install a new Peak Fence System 6’ privacy fence to replace his 6’ old cedar fence that is falling down.
3. APPROVAL OF MINUTES
A. June 15, 2006-It motioned by Randal Martines and seconded by Ed Stack (RM/ES) and the motion carried (MSC) to accept the minutes as submitted.
4. FINANCIAL REPORTS
- July 31, 2006 it was MSC RM/PK to accept the financials into this record.
- Delinquencies-The Board reviewed the report from Springman and Braden. It was MSC RM/MD to write off the following delinquent accounts as the balances are unlikely to be collected due to foreclosures on the properties at 3851 E. Euclid, 6586 S. Garfield Way and 3406 E. Euclid Place.
- Review Invoices and Sign Checks-Completed.
5. COMMITTEE REPORTS
A. Architectural – 6596 S. Garfield Way-After a lengthy discussion regarding the replacement of a wood cedar fence with a Peak Fence, it was MSC RM/LC to approve the architectural request from the Barton’s.
B. Landscape
1. Mindy Dunbar explained to the Board members, the bids that Keesen Enterprises has submitted for the renovation of the landscape, irrigation and removal of the tennis court in the large tennis court green-belt park. Upon review of the landscape/irrigation renovation plan prepared by Keesen, the Board directed staff to obtain additional bids for the removal of the tennis courts and asphalt paths, and if the bids come in close or the same, to notify Board Members who will then vote by e-mail. It was MSC MD/LJ, to waive the rights to a meeting for this vote. Absent Board members will be contacted to inform them of the recommendations of the Board regarding the vote.
2. Staff will also obtain bids on the landscape/irrigation portion of the renovation.
6. MANAGERS REPORT
A. Unfinished Business
- Fence Replacement Project:
a. No Update
b. Fence Line Grading-No action
d. No action regarding trees on the Arapahoe Road fence line behind 3658 E. Euclid. They were sent a letter regarding removal of trees behind their house that are pushing on the fence. No further information has been provided to Virginia.
- Duplex Owners-Keesen has submitted a bid for re-seeding of turf areas throughout the duplex green belts and along Cook Court. It was MSC RM/MD, to approve the proposal at $850.00 for the duplex turf and $110.00 for Cook Court.
B. New Business
1. No action
7. OTHER CORRESPONDENCE AND COMMUNICATIONS
No Action
8. NEXT MEETING DATE AND ADJOURNMENT
The next regular Board Meeting will be held on October 19, 2006 at the Salvation Army Chapel, 3800 E. Arapahoe Road. There being no further business before the Board, the meeting adjourned at 9:45 P.M.
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Board Member Date
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