BOARD OF DIRECTORS MEETING MINUTES

The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the Salvation Army Chapel 3900 E. Arapahoe Road. Board Members that were present: Lynn Johnson, Lorelle Grazis, Mindy Dunbar, Randal Martines, Lance Chayet and Ed Stack. Jason McKesson was unable to attend. Also present was Virginia Bray, Association Manager.

Others Present: See attached list.

A. ELECTION OF OFFICERS

The first order of business was to elect officers for 2007/2008.

Board members discussed which positions each would be interested in.

President: It was motioned, Lynn Johnson, seconded by Dave Robinson (LJ/DR), and the motion carried, (MSC), to elect Randal Martines President (MSC). The vote was unanimous.

Vice President: It was MSC RM/DR to elect Ed Stack Vice President.

Secretary: It was MSC RM/LJ to elect Lorelle Grazis as Secretary.

Treasurer: It was MSC RM/LJ to elect Mindy Dunbar as Treasurer.

2^nd VP: It was MSC DR/LJ to elect Lance Chayet as 2^nd VP.

2. HOMEOWNERS OPEN FORUM

Homeowners Martin and Michele Reichmann, 3382 E. Euclid, submitted a new Architectural Application for painting which included the new paint color choices. It was MSC DR/MD to approve the application.

Homeowner Marianne Sowers addressed the Board with concerns on how the Architectural Application process is handled. The Board agreed to revise the applications to include instructions that an owner must get written approval from neighbors that adjoin a property when an Application is being submitted for any exterior renovations.

Homeowner Scott Krawiec addressed the Board about his concerns for the budgeting process and distribution of association information. President Randal suggested a meeting with the Association Accountant and Manager at LCM Property Management to review the Association’s financial position and the proposed budget. The meeting is scheduled for Thursday, May 10, 2007 at 10:00 am at the office of LCM Property Management, 1776 S. Jackson Street, Suite 530, Denver, Colorado.

Staff will confirm the date and time and will notify the Board and Scott of the meeting.

3. APPROVAL OF MINUTES

A. February 15, 2007-It was MSC LJ/MD to approve the minutes as submitted.

B. March 15, 2007-It was MSC to accept the Draft of the Annual Membership Meeting Minutes with corrections from the Board, and to include approval of the minutes at the March 2008, Annual Membership Meeting.

4. FINANCIAL REPORTS

February 28, 2007 – It was MSC DR/LJ accept the financials into the record.
March 31, 2007-It was MSC DR/JL to accept the financials into the record.
Delinquencies-The Board reviewed the delinquency report and directed staff to call certain delinquent owners to say that they have one more chance to pay all assessments or the Board will direct legal counsel to report them to the credit bureaus and/or to required they pay the remaining years assessments by certified funds and/or to start the collection process on the accounts.
2006/07 Tax Preparation-Tabled for additional bids.
2007/08 Budget Worksheets-Tabled.
Invoices were approved and checks were signed by two Board members.

5. COMMITTEE REPORTS

Architectural Applications

6586 S. Madison Ct.-Lance explained the process of working with the owners to install a cedar privacy fence to prevent their dog from getting out of their yard. The owner did misunderstand the process of contacting immediate neighbors to let them know what is planned and to get their approval. The Board agreed that the process needs to be explained more clearly in the guidelines and applications. Randal directed Lance to have his committee revised these documents to reflect the discussion that the Board has held and want incorporated into the documents.
6582 S. Madison Ct. – Ed Stack submitted an Architectural Application to the Board from a neighbor for the installation of a composition roofing material. Ed also submitted the sample of the roofing material. The Board informed Ed that three (3) roofing products have been approved and that they prefer not to add another product to the list, as two of the products are the top of the line in composition roof material and the third product, though an excellent product, has been approved for homes under 2,000 square feet. The owner will need to choose from these products and submit a new application along with their request for the choice of the color.
3382 E. Euclid-It was MSC to approve the Architectural Application for painting their home the colors submitted with the Applications.

Landscape-Mindy Dunbar addressed the Board on some outstanding landscape issues, one of which is her concern for a lack of timely response by Steve Kattau, of projects the Board approves for Keesen to do. In addition, the recent posting of pesticide spraying, was lacking in coverage of the turf areas where residents could see the flags. The crew continues to dig ruts in the turf because they are mowing when it is too wet.

Communications-Web Site-Lorelle Grazis asked Virginia to send the minutes and financials for posting on the Web Site. Lorelle said she did not receive the email with these attachments. Virginia will take care of the project.

6. MANAGERS REPORT

A. Unfinished Business

1. Landscape Renovation Project-Keesen has not completed the renovation due to the weather. Virginia reported that she and Steve Kattau, Keesen’s property supervisor, walked the duplex grounds and the park area. Virginia confirmed that Keesen will replace trees that were planted in the greenbelt between E. Euclid Place and E. Euclid. They will also replace any plant material that was planted in the fall and has died. The irrigation system has been checked and is turned off until the middle of May, or when Virginia lets them know to start watering.

2. Restated Amended Governing Documents-Virginia reported that Myra Lansky is working on the project but is awaiting some information from Lance.

3. Coupon Books vs. Income Statements-Tabled until a decision has been made on a new budget.

4. Snow Removal Quote: Keesen Enterprises submitted a quote of their snow removal prices for the Board’s review. This matter is tabled for further information.

B. New Business

1. Duplex Landscape Extras

2. Parking Issues In Front of E. Euclid Duplexes-Virginia reported that she has received complaints about employees of the Strawberry Park Business center, parking along E. Euclid in from of their homes. The manager of the business park said that the people parking along E. Euclid are employees of the Arapahoe Credit Union. Virginia asked the manager if she would talk to the owner of the business park, to see if he will permit people to park in the small parking lot on the east end of the townhouses. The manager confirmed that they charge for this parking. Virginia informed her that there is rarely on car in the parking lot and it would be great if the owner would open it up to free parking. Virginia then went to Arapahoe Credit Unit to talk to their manager. The manager confirmed that they only have 18 parking spots and 22 employees. The employees park on E. Euclid because they have no where else to go. Virginia requested that the manager get with the business park manager to see if they can work something out. Randal suggested contacting Centennial to ask them to set up a Zone Permit Parking.

7. OTHER CORRESPONDENCE AND COMMUNICATIONS

8. NEXT MEETING DATE AND ADJOURNMENT

The next regular Board Meeting will be held on Thursday, May 10, 2007 at the Salvation Army Chapel, 3800 E. Arapahoe Road. There being no further business before the Board, the meeting adjourned at 8:55 PM.

BY:_________________________ ___________

Date