|
|
|
Meeting Minutes>
ANNUAL MEMBERSHIP MEETING MINUTES
Mar 16, 2006 --
DRAFT
ARAPAHOE ESTATES SUBDIVISION
ANNUAL MEMBERSHIP MEETING MINUTES
Salvation Army Chapel
3900 East Arapahoe Road
Centennial, CO 80122
March 16, 2006
1. ESTABLISHMENT OF A QUORUM
Lynn Johnson, Board President, called the meeting to order at 7:04 P.M. Virginia Bray confirmed that a quorum was present with 45 owners represented in person or by Proxy.
2. PROOF OF NOTICE OF MEETING OR WAIVER OF NOTICE
Virginia Bray, Association Manager, LCM Property Management confirmed that the Notice of the Meeting, Agenda and a Proxy Postcard were mailed to all members by First Class Mail on February 24, 2006.
3. INTRODUCTION OF BOARD MEMBERS AND STAFF
Lynn Johnson introduced the Board members that were present, Lorelle Grazis, John Torrey, Mindy Dunbar, Kathy Mashex and David Robinson.
4. APPROVAL OF 2005 ANNUAL MEETING MINUTES
Secretary Mindy Dunbar read the minutes to the members. It was motioned by John Torrey, seconded by Dawn Stewart, and the motioned carried (MSC) to approve the minutes as reported.
5. REPORT OF OFFICERS AND COMMITTEES
A. President’s Report-Lynn Johnson reported on the Boards activities in 2005/2006, including an update on additional issues regarding the fence replacement project.
B. Treasurer’s Report-Treasurer, Peggy Kent was not able to attend themeeting and Association Manager, Virginia Bray presented the annual financial report. See attached.
C. Web Site Report-Lorelle Grazis provided the members with an update on the Association’s web site, arapahoeestates.org. Lorelle asked if everyone would be agreeable to have a contractor contact section in the Association’s Web Site. The information would be voluntary, and a disclaimer would be included stating that the Association is not endorsing the vendors, just providing information from owners who have been pleased with contractors that have worked at their homes. See attached.
D. Landscape Committee: Mindy Dunbar reported that the Board will be working on a landscape and irrigation renovation plan for 2006. The irrigation lines and valves in the tennis court landscape area continue to break due to shifting soil. The Board is working with Keesen Enterprises to prepare a plan to reduce the water consumption for the greenbelt landscape areas. Mindy reported that she and her husband would be working on the Landscape Committee to address the landscape renovations and asked for volunteers to assist them.
6. ELECTION OF DIRECTORS
Nominations-There are 3 three-year positions open. Incumbants Mindy Dunbar and Kathy Mashek have agreed to be candidates. Nominations were opened from the floor. Association Manager Virginia Bray explained the election process and urged those owners present to consider volunteering to run for the Board or to join a committee. Ed Stack and Randal Martines agreed to be candidates for the Board Election. It was MSC to close the noiminations.
A. Introduction of Candidates- Mindy Dunbar and Kathy Maskek addressed the members. Kathy informed the members that she is trying to sell her home and when she does she will resign as a Board member. Mindy, Ed and Randal also addressed the Board
B. Election-A secret ballot was provided to each member. There were four (4) candidates for three (3) positions. The Board and membership agreed to add the fourth member so there would be a full board of 9 when a position opens. The four (4) Board members elected to the Board are: Mindy Dunbar, Kathy Mashek, Randal Martines and Ed Stack.
7. HOMEOWNERS OPEN FORUM
Owners asked about getting the Post Office to replace some of the mailboxes as they are starting to deteriorate and do not appear to be safe for mail. Staff will look into this situation.
Members asked if the Association is receiving community news bulletins from the City of Centennial, and if not, could someone provide the City with the Management Companies contact? A question was raised as to what could be done to slow down vehicles that cut through the property. Recently the City of Centennial acted on the request that Board member John Torrey sent to them to install signes telling through traffic to use Arapahoe Road. City representatives have stated that the City will not put in speed bumps on public roads.
8. ADJOURNMENT
There being no further business to come before the members, it was MSC to adjourn the meeting at 8:30 P.M.
The next Annual Membership Meeting will be held in March 2007, date and location to be announced.
|
|
