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Meeting Minutes>
BOARD OF DIRECTORS MEETING MINUTES
Apr 6, 2006 --
DRAFT
ARAPAHOE ESTATES SUBDIVISION
BOARD OF DIRECTORS MEETING MINUTES
APRIL 6, 2006
1. CALL TO ORDER
The regular meeting of the Arapahoe Estates Board of Directors Meeting was held at the SG Plaza Building 2305 Arapahoe Road. President Lynn Johnson called the meeting to order at 7:10 PM.
Board Members Present: Lynn Johnson, Lorelle Grazis, Mindy Dunbar, Kathy Mashek, Lance Chayet, Ed Stack, Randal Martines and Peggy Kent. David Robinson and Jason McKesson were absent. Also present was Virginia Bray, Association Manager.
Others present: None
2. ELECTION OF OFFICERS
Since there are two new Board members, all of the Board members introduced themselves and provided a summary of their background.
A. It was motioned, seconded, Lance Chayet, Lorelle Grazis, (LC/LG) and the motion passed with seven (7) yes votes and Randal Martines abstained, to elect the following slate of officers for 2006/07:
Lynn Johnson President
Lance Chayet Vice President
Peggy Kent Treasurer
Mindy Dunbar Secretary
3. APPROVAL OF MINUTES
A. February 16, 2006-It was motioned, seconded, (Mindy Dunbar/Kathy Mashek) (MD/KM) and the motion carried, (MSC), to accept the minutes as submitted.
B. March 16, 2006 Annual Membership Meeting Draft-The Board reviewed the minutes and there were no recommended changes. These minutes will be approved by the membership in March 2007. The Draft of the minutes will be posted on the web site.
4. FINANCIAL REPORTS
A. February 28, 2005 Financials were reviewed by the Board. It was MSC DR/MD to accept the financials into this record.
B. Delinquencies-The Board reviewed the report from Springman and Braden. It was MSC to not approve a request from a delinquent owner to waive the late fees, interest and legal fees. Staff will notify legal counsel.
C. Review Invoices and Sign Checks-Completed.
D. James Moore CPA-Virginia reported that a compilation of the 2005/06 financials would cost around $900.00. Since the Association does not have enough income to be subject to SB 100, it was agreed that the February 28, 2006 un-audited financials would be acceptable. James Moore will prepare the Associations Tax Filing.
5. COMMITTEE REPORTS
A. Architectural – No Report
B. Landscape
1. Irrigation Issues-The Board discussed plans for cutting back on the irrigation to conserve water. Keesen will be directed to keep the tennis court park water off until sometime in May. Virginia will arrange an evening meeting with Steve Kattau, Keesen Landscape, and Board members to walk the greenbelts to discuss irrigation problems.
2. Virginia reported that Stonecreek has completed the second phase of tree branch clean up.
B. Web Site-Lorelle reported that she will be updating the web site. Virginia will e-mail Lorelle the update minutes for the web site.
6. MANAGERS REPORT
A. Unfinished Business
1. Fence Replacement Project:
a. Tree Removals along fence line-Tabled
b. The 8’ fence posts: Damaged posts have not been marked yet so notification of owners is on hold.
c. Fence Line Grading-No action
d. The owners of 3658 E. Euclid were sent a letter informing them of the problem with trees on their lot that are leaning or hitting the new fence. No further update.
2. SB 05 100-New State Statute-The new Board members were provided copies of the draft policies of the seven (7) resolutions prepared by Powers Phillips. Randal Martines recommended that Board members thoroughly review the documents and that a Special Meeting of the Board be held to just deal with the resolutions. It was agreed that the meeting would be held on May 18, 2006 at the S G Building unless otherwise notified.
3. Duplex Owners-Walkthrough Report and Requests-No action-Staff will arrange a walk through with Steve Kattau from Keesen Landscape to go over the list prepared by the duplex owners.
B. New Business
1. Fence Line Trees and Suckers-Virginia will notify Keesen that the trees and suckers that are coming under the fence need to be removed.
7 OTHER CORRESPONDENCE AND COMMUNICATIONS
8. NEXT MEETING DATE AND ADJOURNMENT
The next regular Board Meeting will be held June 15, 2006 at the SG building, address noted above. There being no further business before the Board, the meeting adjourned at 9:30 P.M.
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Board Member Date
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